Automate inbox triage, draft replies, and trigger follow-ups to reduce inbox time and improve response rates
An n8n workflow package: the workflow file, setup instructions, customizable templates for classifications and replies, and integration examples for Gmail, Telegram, and Google Calendar.
Stop drowning in mail
You get hundreds of messages but only a handful matter. This workflow uses AI to separate noise from action so you focus on the threads that move the needle. Instead of manual triage, you get a prioritized inbox that behaves like an assistant.
Answers without effort
Drafting replies kills time and momentum — especially when you're switching contexts. The automation drafts context-aware, on-brand replies and can send them threaded, so you never lose the conversation flow. You review, tweak if needed, and send — three seconds instead of ten minutes.
Notifications that actually help
Real-time alerts via Telegram and Gmail keep you informed only when you should be. The system surfaces call requests, urgent customer messages, and scheduling needs without waking you for every promo. You get fewer distractions and more meaningful pings.
Built to bend, not break
Whether you run a solo business or manage a customer support team, the workflow adapts. Change categories, tweak tone, and add channels — the automation fits your process, not the other way around. You control the rules, responses, and cadence.
Ship-ready integrations
Calendar, Gmail, Telegram — everything connects so your inbox triggers action across tools. Schedule follow-ups, create calendar events, and export logs without extra steps. It's an inbox that closes loops for you.
What this n8n automation gives you
A plug-and-play workflow that classifies incoming mail, drafts contextual replies, and triggers notifications and calendar actions — so you spend less time triaging and more on work that matters.
- Prioritize important emails automatically to reduce time wasted sorting your inbox
- Generate threaded, context-aware draft replies that preserve conversation history
- Send instant alerts for call requests and high-priority messages via Telegram and Gmail
- Create calendar events and follow-ups automatically from email content
- Fully customizable categories and response tones to match your brand voice
- Offline-safe draft storage so you never lose a reply while composing
- Easy export and API hooks to connect with CRMs and support tools